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Offices Closed for Christmas: All county offices will be closed on Monday, Dec. 25, and Tuesday, Dec. 26, for the holiday. This includes parks offices, public works, courts and all other administrative offices. Offices will re-open Wednesday, Dec. 27.

Public Records

Public Records

Finding public records isn't difficult if you know where to start

Collin County’s website is a huge endeavor with a few thousand internal pages, scores of databases, dozens of elected officials and various departments – all of which you may have to contact only once or twice a year, at best.

Due to an overwhelming number of misdirected requests, before you continue, know that the county does not keep or maintain:

  • Police Records, 911 calls or accident reports. These are always kept by the agency that created them, such as the Sheriff's Office.
  • Court records, such as divorce decrees, are always kept by the courts themselves and can only be had from the District Clerks.

So how do you find what you need quickly without bouncing around from office to office in search of a document or some information? We’ve outlined a few tips here with links to key spots on our website that can help your search:

  1. Use the search engine. Simply typing in a key term into the search box at the top of any of our webpages will normally get you exactly what you’re looking for.  For example, we tried searching for two things you won’t find in our records collections – “police reports” and “accident reports” – and our Google-based search engine pulled back links to local police agencies where you can get these files.  Typing in “auto registration” pulled up a link to the Tax Assessor-Collector’s Vehicle Registration page.
  2. Scan our Online Services. At the navigation bar across the top of each page is an easy way to see what databases are available to pull records or get information immediately – from active arrest warrants to lost pets to court cases to land records. We have almost three dozen links to calendars, databases, look-up services or online records so you don’t have to call around, leave messages or make a special visit during business hours when you don’t have to.
  3. Check out How-Do-I? This page is where we post some of the more common public questions on public records and information.  It also contains listings of county buildings, departments, services, elected officials, boards and commissions -- plus outside links to websites for cities and towns in Collin County. 
  4. File a Public Information Request. This is a formal process, government by state law (much like the Federal Freedom of Information Act) where the public can submit written requests for documents produced or maintained by county government agencies. It applies to almost every aspect of county government –but not police or court records. Those records are typically public but must be requested directly from the clerks of the various levels of courts. Go here for more information on court records.
  5. And for Government TransparencyWe have a page dedicated to open government issues, such as the county’s budget, checkbook, public notices, financial reports and county projects.
  6. If you are looking for court records, we have a great, free app -- Online Judicial Search -- that will lead you through three of our most used justice system databases with one search. Again, court records and police records can only be had directly from the agencies or courts that maintain them, but this app is mobile-friendly and very helpful in locating where you need to go for the records.

Last of all, if none of these tools help, please feel free to email us and we’ll do our best to get you what you need or inform you how to get it. Feel free to submit your suggestions as to how we could make it easier for you. That’s what we’re here to do.

 

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