The Collin County Parks Foundation Advisory Board administers the Project Funding Assistance Program and grant funds are awarded according to the priorities set forth in the Collin County Parks and Open Space Strategic
Plan (Strategic Plan), being:
1-Land Acquisition for Parks and Open Space
2-Regional Trail Connector or Trail Project
3-Facilities (Capital) Improvements for Parks and Open Space.
The Program has been in place since 1999 when Collin County citizens approved a $5.75 million bond proposition for Parks and Open Space. In 2001, those funds were used to create the Strategic Plan and assisted with the advancement of 33 projects for 25 different entities over a 3-year period.
In 2003, the citizens approved an $11 million bond proposition for Parks and Open Space that allowed an already successful program to expand. These funds supported the development of 45 projects for 29 different entities over a 5-year period.
In 2007, the citizens approved a $17 million bond proposition for Parks and Open Space of which these funds assisted with 95 projects for 28 different entities over a 7-year period.
In 2012, the Collin County Commissioners Court adopted the county's first
Regional Trail Master Plan (RTMP). The RTMP is intended to provide coordination and connectivity of trails between cities and towns for the development of a countywide system of trails. Many of Collin County's cities and towns have since adopted their own Trail Plans and some can be viewed below.
In 2018, Collin County Citizens approved a $10 million bond proposition for Parks and Open Space. Over a 5-year (2019-2023) period, Collin County will make these funds accessible to eligible applicants within the county through an application process. You can view a list of 2019-2021 funded projects here. You can also select a completed project below to see photos.
The Project Funding Assistance Program is a reimbursement program. All applications must show dollar for dollar match in funds comprised of either direct cash contribution, match based on value of land to be improved, donated labor, material or in-kind services for the project to be considered. (Under special circumstances, at the recommendation of the Parks Foundation Advisory Board, and approval by the Commissioners Court, a direct payment may be made in lieu of reimbursement.)
Eligible applicants must be a 501(C) (3) tax exempt organization, nonpolitical group, or any unit of local government including municipalities and school districts. Faith based organizations are eligible to apply as long as the improvement is open to the public and only used as a park and/or open space.
Proposed project goals must be similar to and support or advance the mission published in the Strategic Plan. The executive summary of that plan is available to help
guide applicants. If needed, the entire Strategic Plan document can be provided upon request by emailing
Timeline for 2022 Funding
Monday, April 4, 2022: Seek Commissioners Court approval of timeline
Week of April 18, 2022: Dissemination of a Press Release
Week of April 18, 2022: Electronic Distribution of Application Packet
Monday, July 11, 2022: Application Submittal Deadline by 4 p.m. and must be emailed to
August-September 2022: Review by Parks Foundation Advisory Board
October 2022: Submit Funding Recommendation to Commissioners Court
October-December 2022: Entities enter into Interlocal or Funding Agreements with Collin
2022 Applications, and all supporting documents, should be submitted by email to
email@example.com no later than 4 p.m.
on July 11, 2022.
Applications received after the submittal deadline, established by Commissioners Court, will not be considered by the
Parks Foundation Advisory Board.
Below is a list of required items to be submitted with the Project Funding Assistance Program Application. Many
of the requirements listed have examples available to use as a guide.
application is a three page fillable document.
Applicant and Project Information: Please ensure that the person
listed as the Authorized Project Representative is the individual that will be in contact with the
County Staff and the Board for the duration of the application review through project completion, if
- Project Costs and Elements: Include backup indicating how the project costs and match were determined. Provide proposals, contracts, appraisals for land acquisitions, etc. An Excel Spreadsheet can be substituted for this form.
Authorized Signature: Please ensure that the individual signing on
page 3 has contract signing authority for your entity.
The Authorized Project Representative and the Authorized Signatory do not have to be the same person, and most
cases will not be.
Resolution: A signed
copy of an approved resolution by the governing body for the entity presenting the application must be
Project Narrative: The narrative should include all
the following points and be clear and concise.
Project Description: Describe how your project addresses recommendations made in the Strategic Plan. Describe the elements for which assistance is requested. If land is to be acquired, explain how it will be acquired (by purchase, donation, condemnation, dedication by plat, or any combination of methods) and include the acreage of the land. If funding for capital improvements is requested, specify what facilities are to be built, renovated, demolished or removed. Describe if you intend to construct the improvements by contract, through force account, in-kind services, with assistance of other governmental entities, through volunteer efforts or any combination of these methods. Describe any plans to make this an on-going program.
Objectives and Need for Project: Briefly describe the recreational
needs that are trying to be met and why they are needed. Give a brief history of the project and
describe who will benefit. Explain how the project relates to current and future needs within the
project service area. Please acknowledge that upon completion of the project, the park or proposed
improvements will be accessible to all Collin County residents and meet ADA compliance.
Address how the project will impact the conservation of natural resources, i.e., natural areas,
wetlands, open space and view sheds, areas vulnerable to development, greenbelts and linkages, and environmental impact. Be sure to address any unique or innovative features, special land uses, planning,
or community involvement.
Funding Mechanisms: Explain the method(s) for financing the project, include all matching funds (in-kind, donations, grants, city bonds) and relationships. Describe any relationship between the proposed project and the other work planned, anticipated or underway or previous governmental grants or assistance related to the proposed project. Describe any non-traditional funding methods. It is preferred that dollar for dollar matching funds be available at the time application is made. If not, there must be reasonable expectation of matching funds within six months from the time Commissioners Court approves funding for the project. It is important to indicate if the project within this application will move forward regardless if the Board awards funds towards it or not.
Project Schedule: Provide a detailed project action plan for
completion of the proposed project. For planning purposes, the project should commence within six months
of the executed ILA or Funding Agreement. If funded, an updated progress report will be required to be
submitted by the end of each quarter. (March, June, Sept, Dec.)
- Implementation and Maintenance: Describe who will oversee the project and who will be responsible for maintaining the completed project area, include level of expertise and how the project will be operated and maintained.
Location Maps, Site Photos, Project
Sketches, etc.: Applicant must show accurate location of proposed project by including either
address or the Property ID information from Collin County Central Appraisal District. Please provide detailed
pertinent to the project including zoomed out aerials to show where the parcel(s) are located and zoomed in
the specific parcel(s) with north arrow included. Indicate clear connections of how it will tie into the
RTMP and your own Trail Plan if one has been adopted. If proposed project is not on the
RTMP, please indicate this. Make it easy for anyone looking at the information to understand exactly what
you are proposing to do and where.
Letters of Commitment: Provide letters of commitment for
all services, cash, labor, equipment, and materials that will be used as a match for the project. If this is a
land acquisition, a Letter of Commitment or a Contract must be in place between the applicant and the
landowner at the time the application is submitted. A copy of such agreement is required to be included in
your application packet.
Evidence of Non-Profit
other than public agencies, must provide evidence of their non-profit status.
The Parks Foundation Advisory Board will review applications that are submitted prior to the approved deadline. The decision to recommend or not recommend an application for funding will be determined by how
well the project meets the application criteria in the opinions of the members of the Parks Foundation Advisory
Board and the amount of funds available to award.
If a two-thirds (2/3) majority of the Parks Foundation Advisory Board accepts the proposal as complete, finds that it
satisfies the review criteria and determines that adequate funds are available, they will submit the proposals along
with their recommendations to Commissioners Court for consideration. The final decision to approve or reject the
recommendation will be at the discretion of Commissioners Court. If Commissioners Court approves the recommendation,
funds will be awarded. Prior to commencement of the Project, an Interlocal or Funding Agreement must be executed
between all involved parties.
Interlocal Agreement (ILA) or
Upon the Commissioners Court's approval of the Board's recommendations of funding awards, Collin County will
initiate an Interlocal or Funding Agreement with each awarded entity. This agreement will need to be approved and
signed by the entity and then returned to Collin County for final execution by Commissioners Court. Once fully
executed, a copy will be returned to the respective entities and project funding can begin at that time.
Payment of Funds
Funds will be made available as reimbursement for approved project expenses. Expenses incurred prior to full execution of the Interlocal or Funding Agreement are not eligible for reimbursement.
Reimbursement requests can be submitted any time after the ILA or Funding Agreement has been executed and funds have been spent. The project does not need to be complete to request reimbursement and multiple reimbursements can be made until completion of project.
To submit for reimbursement, please email the following items to
- Invoice from entity to Collin County with indication of what money was spent on, how much was spent, and how
much of that is being requested as reimbursement.
- Itemized list of expenditures.
- Proof of payment from entity to Vendor.
Examples of reimbursement requests can be found
Right to Reallocate Funds
It is the responsibility of the Parks Foundation Advisory Board to actively monitor the progress of approved
projects. If the Parks Foundation Advisory Board determines that an approved project is not likely to come to
fruition within a responsible length of time or the scope of project has changed considerably, the project applicant
may be given an opportunity to submit a revised proposal for consideration. Based on the merits of the revised
proposal, the Parks Foundation Advisory Board may vote to request the Commissioners Court reallocate the funds for
use of the revised project. If Commissioners Court approves the reallocation of funds, a new Interlocal or Funding
Agreement must be executed between all involved parties prior to commencement of the revised project.
For general questions, or to be added to the distribution list for future funding information, send an email to
firstname.lastname@example.org with name, entity, address, phone number
and email address.